Administrative Assistant / Receptionist

Phoenix, AZ
Full Time
Forms+Surfaces
Entry Level
Forms+Surfaces is a leading designer and manufacturer of architectural and site products used in high-profile commercial and public projects around the world. With approximately 600+ employees both local and international, our team of talented professionals and craftsmen spans numerous disciplines. We are currently seeking an individual with a background in Sustainability to join our team for a summer internship.

Our AZ location (Phoenix, West Valley Area) is currently seeking an Administrative Assistant to represent the company in a positive and professional manner and help maintain and support basic facility operations.

Duties and Responsibilities:
  • Maintain and ensure the professional presentation of the lobby and front office.
  • Direct incoming phone calls to the appropriate parties.
  • Process and route incoming and outgoing mail. Assists with the recruitment and interview process including job posting, screening and scheduling interviews.
  • Ensure that all visitors sign-in and follow visitor safety policies.
  • Issue, adjust, and receive POs as necessary.
  • Create, process and close SOs as necessary.
  • Create physical/electronic job folders and maintain filing system.
  • Maintain office supply inventory, order supplies as necessary.
  • Order miscellaneous shop supplies as directed.
  • Perform credit card coding for management.
  • Place lunch orders as directed, and pick up lunches if required.
  • Assist with meeting and event hospitality, coordination, and scheduling.
  • Assist with internal job order issuing and adjustments as necessary.
  • Provide clear communication between team members and facilities.
  • Adjust manufacturing records/documents as necessary.
  • Managing projects/tasks independently as necessary.

Qualifications:
  • High School diploma or equivalent.
  • Strong computer skills, experience with Microsoft Office programs such as Excel and Word.
  • Bilingual (Spanish / English) preferred.
  • Outgoing with a positive attitude.
  • Strong verbal and written communication skills.
  • Strong desire to learn.
  • Strong problem-solving skills.
  • Ability to work in a fast-paced environment.
  • Ability to multitask.

Office environment with a typical workday from 7:00 am to 3:30 pm Monday – Friday (hours include 1 half hour lunch break). Occasional overtime may be required. This is a great opportunity for a light-mid experienced professional to enjoy a long-term home, excellent benefits, and a strong path for upward mobility.

Forms+Surfaces is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
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